Contracts & Invoice module
The order module is fed by various systems, including the web portal, the meeting module referred to earlier, cash registers that are installed at the Spaces catering provider, the other suppliers of Spaces (e.g. for the Internet and telephone) and the contract module. The contract module is a customised solution for Spaces aimed at streamlining contract management and contract generation within a uniform process. For example, it contains indexation modules and automatic invoice consolidation. Each day, via the invoice module developed by Gen25, many orders are immediately forwarded to the customers of Spaces in the form of a digital invoice. In addition, they can also be found in web portal, referred to earlier.
All invoices are forwarded to bookkeeping from SalesForce. This creates a clear overview for the accountants so they can make continuous comparisons between invoices made and invoices to be made.
Google Apps Migration
On the advice of Gen25, it was decided to migrate all mail and files to the Google Apps for Business platform. Gen25 initiated and managed this migration and, as part of the process, converted all Spaces staff mailboxes from Outlook to Google Mail. In addition, all files have been migrated from a network drive to Google Drive, as a result of which everyone can access the files in this cloud application at all times. For this, Gen25 organised various training and coaching programmes.